Attendance Management (Check in)

EventKingdom’s CheckIn assistant was launched in 2017 and has been used heavily by customers such as Berlinale (Germany’s largest Film Festival), Hermes World or Premium Exhibitions, Berlin’s largest fashion festival.

Berlinale 2019 expands usage of EventKingdom Check in services

We are happy and proud that Berlinale (Germany´s largest Film Festival) expanded their usage of EventKingdom services, including our Check in assistant in 2019.

In addition to “Berlinale Talents” many new departments of the Berlinale organization, e.g. “European Film Market” used EventKingdom services, ranging from online invitations, online registration and check in.

In 2019 there were approximately 5 times more events using EventKingdom services than in 2018!

The founder of EventKingdom, Patrick von Ribbentrop visited some of the events and spoke with the Check in teams to hear their feedback and what can be improved.

Feedback was excellent and Patrick came home with some optimization ideas!

Wallet Pass with QR Code in use at Berlinale 2019

Patrick made some photos and videos or EventKingdom Check in in action!

Below a photo of a guest arriving with her EventKingdom Wallet Pass open ready to be Checked in easily and quickly.

In case a guest arrives without his/her EventKingdom ticket with QR Code, the Check in team can use the Quick Search option to quickly find and check in a guest. Please view a live video here.

Attendance Management – Simple and Efficient

• quick search and checkIn for unlimited guests (using browser or CHECK IN APP)
• QR Code reader and checkIn on unlimited devices (with CHECK IN APP)
• location or seating infos can be communicated to the guest at checkIn
• simple access on unlimited devices for unlimited guests
• main guests and accompanied guests can be checked in separately
• easy export
• statistics
• etc.

Please click image to learn more:

Attendance Management – Simple

Our Attendance Management service can be part of every event. It is included in both Professional and Enterprise plans and can otherwise be booked per event.

Option 1: Use EventKingdom for Invitations, reply and guest management & CHECK IN

After using EventKingdom to send online invitations with guest management or receive replies from paper invitations or other sharing options:

All you need to do is go to the CHECKIN tab of your event. Your guest list is automatically loaded into the Check In Assistant.

You can immediately access a link to your CHECKIN Assistant. You can copy this link and share it or share emails with any device and access the CHECKIN Assistant via a link.

If you wish to check in guests additionally via QR Code Scan, please download our CHECK IN APP on to each device and login using your or co-organizer login creditials. After logging in, go to MY EVENTS and click on your event.

Option 2: EventKingdom CheckIn as stand alone service

If you did not use EventKingdom to send your invitations or gather RSVPs, you can still easily use EventKingdom to offer professional checkIn services at the door.

Start by visiting our CheckIn page:

Here please click on the Button: CREATE EVENT FOR CHECKIN

This will take you directly to the guest list where you can upload your guest list, including “accompanying guests”, “number of guests”, “reply status” etc.

You can then go to the CHECKIN tab and share the checkIn service easily or download the CHECKIN APP.

Event Planning from A to Z

Thanks to our new attendance management product we can offer you assistance during every step of your successful event planning:

• Save the dates
• Invitations – Online and/or Paper
• Recipient monitoring and reply management
• Guest management
• Attendance management
• Post event communication, e.g. photo sharing, thank you cards…

Yes, additionally you can upload photos after your event and share them easily with your guests. You can also easily create an online thank you card or order beautiful paper thank you cards.

HOW TO:

Each event has a main tab on the right side called CHECKIN. Here you can find the link or email to activate your checkIn and display it on the device(s) of your choice.

We hope this article was helpful and will help you save time and money and additionally impress your guests!

If you have any questions, please contact us or our partners.

Patrick von Ribbentrop